Attendance
| Attendance information | Format |
|---|---|
| Registration information and fees | H2 |
To assist the organisers, delegates are requested to register online BEFORE 4 July 2025 to qualify for the early bird registration fee. | Body |
| You are still welcome to register after this date. | Body |
| Registrations open from 14 April 2025 | H2 |
| Step 1 - Click here to register ONLINE - | H3 |
| www.plan2join.com/hpbasaregistration/ | H3 |
| Step 2 - E-MAIL proof of payment to hpbasacongress@plan2join.com | H3 |
| Step 3 - Ensure that you receive a confirmation by e-mail from the organisers within 10 working days. | H3 |
| It is your responsibility to ensure that we have received your registration. | Body |
| Please take note that we do not accept government orders. | Body |
| Important request to companies sponsoring delegates:. | H3 |
Please send us the delegate’s personal e-mail address and other contact information at the time of registration. | Body |
| Payment options | H2 |
| EFT / Bank deposit | H3 |
| First National Bank | Body |
| Account name: PLAN2JOIN (PTY)LTD | Body |
| Account number: 63107498784 | Body |
| Branch code: 230234 (Preller Square) | Body |
| Swift code: FIRN ZA JJ (for international transfers) | Body |
| Reference: HPB Name and surname | Body |
| Please note that this is not the same account as previous events. | Body |
| E-MAIL proof of payment to hpbasacongress@plan2join.com | Body |
| ONLINE PAYMENT | H3 |
| MOBIPAID | Body |
| Secure online credit card payment via Mobipaid link | Body |
| Mobipaid link - https://mpaid.us/VScFy | Body |
| Reference: HPB Name and surname | Body |
| If you encounter difficulty or cannot make an EFT or direct bank deposit, please pay via the Mobipaid link. | Body |
| Diners or American Express Cards are NOT ACCEPTED | Body |
| Fee entitlements | H3 |
| Congress sessions & trade exhibition | Body |
| Trade symposia during congress | Body |
| Lunches & refreshments during breaks | Body |
| Welcoming function, Friday evening in exhibition area. | Body |
| Congress dinner function, Saturday evening in Lapa at Monte Bello. | Body |
| Congress shuttle service between venue and listed accommodation below. | Body |
| (Pre-congress workshops not included.) | Body |
| Cancellation policy | H3 |
| Notice of cancellation must be received in writing. | Body |
| The congress organisers shall be entitled to levy a cancellation fee as indicated below: | Body |
| Up until 90 days prior to the first day of the event: 10% of the registration fee | Body |
| Between 89 and 30 days prior to the first day of the event: 50% of the registration fee | Body |
| Within 30 days of the first day of the event: 100% of the registration fee | Body |
| Social functions | H2 |
| Welcoming function | H3 |
| Friday, 14 November 2025 | H3 |
| 18:00 | H3 |
| Monte Bello Estate, Exhibition hall | H3 |
| Cost: Free of charge, included in delegate registration fee (accompanying guests pay R350 pp) | Body |
| Dress code: Casual | Body |
| Join your colleagues in for a well-deserved end to your week. | Body |
| Congress Dinner | H3 |
| Saturday, 15 November 2025 | H3 |
| 19:00 | H3 |
| Monte Bello Estate, Lapa | H3 |
| Cost: Free of charge, included in delegate registration fee (accompanying guests pay R450 pp) | Body |
| Dress code: Smart casual / day-suit / traditional | Body |
| Join your colleagues in sharing stories and a good meal around a table. | Body |
| Monte Bello Estate, Bloemfontein | H2 |
| Monte Bello Estate, Bloemfontein’s top conference and function venue will be this year’s congress venue. With its natural beauty, spacious venues and a dedicated banqueting team Monte Bello Estate is, along with its relaxed environment, close to the city. They offer exceptional facilities, fabulous food, and five-star service in an idyllic country setting. | H3 |
| Accommodation | H2 |
| You are responsible for making your own accommodation arrangements & payment. | H3 |
| Please see the list of recommended guesthouses below | H3 |
| A daily shuttle will travel between these Guesthouses and Monte Bello Estate | H3 |
If you do not book with one of the guesthouses on this list, the free congress shuttle will not be able to assist you with transport. | H3 |
Please book directly with the relevant guesthouse and inform the organisers that you wish to make use of the daily shuttle by completing the form below | H3 |
| Monte Bello Estate | H3 |
| Congress Venue | H3 |
| There are a limited number of rooms available on site (21). This will be booked on a first-come-first-served basis. | Body |
Phone to make booking - 076 996 5471 / 051 101 0956 and indicate that you will be staying there for the HPBASA Congress | Body |
| E-mail to make booking - lodge@montebelloestate.co.za | Body |
| www.montebelloestate.co.za | |
| Dias Guesthouse | H3 |
| 14 Dias Crescent, Dan Pienaar, Bloemfontein | H3 |
| Phone to make booking - 051 436 6225 | Body |
| E-mail to make booking - info@diasgh.co.za | Body |
| Booking link - Click here to book your room - book.nightsbridge.com/10644 | Body |
| www.diasgh.co.za | Body |
| Allegro Guest House | H3 |
| 37 A Rhyn Avenue, Bayswater, Bloemfontein | H3 |
| Phone to make booking - 051 436 5325 / 082 747 1596 | Body |
| E-mail to make booking - info@allegroguesthouse.co.za | Body |
| Booking link - Click here to book your room - www.booking.com | Body |
| www.allegroguesthouse.co.za | Body |
| 30 on Whites Guest House | H3 |
| 30 Whites Road, Waverley, Bloemfontein | H3 |
| Phone to make booking - 081 881 1800 | Body |
| E-mail to make booking - bookings@30onwhites.co.za | Body |
| Booking link - Click here to book your room - book.nightsbridge.com/26263 | Body |
| www.30onwhites.co.za | |
| De Witt'e Guesthouse | H3 |
| 22 Dersley St, Bayswater, Bloemfontein | H3 |
| Phone to make booking - 082 773 9359 | Body |
| Booking link - Click here to book your room - | Body |
| www.agoda.com/en-za/de-witt-e-guest-house/hotel/bloemfontein | |
| www.agoda.com/en-za/de-witt-e-guest-house/hotel/bloemfontein | |
| La Belle Guesthouse | H3 |
| 62 Eddie de Beer Street, Dan Pienaar, Bloemfontein | H3 |
| Phone to make booking - 082 653 3666 | Body |
| E-mail to make booking - info@labellebloemfontein.co.za | Body |
Booking link - Click here to book your room - https://www.lekkeslaap.co.za/accommodation/la-belle-guest-house | Body |
| www.labellebloemfontein.co.za | |
| Guest Suites on Conner | H3 |
| 2 Connor Ave, Westdene, Bloemfontein | H3 |
| Phone to make booking - 081 382 8877 | Body |
| E-mail to make booking - info@guestsuites.co.za | Body |
| Booking link - Click here to book your room - https://book.nightsbridge.com/28735?fbcli | Body |
| https://www.facebook.com/GuestSuitesonConnor/ | Body |
| Travel arrangements, shuttle service & car rental | H3 |
| You are responsible for your own travel arrangements to and from Bloemfontein. | Body |
Please note there will be a shuttle service between the Bram Fischer Airport, Monte Bello Estate, the guest houses listed under Accommodation Arrangements. | Body |
There will be a shuttle to transport delegates from the venue to the airport at 12:15 on Sunday, 16 November. Please indicate if you would like to make use of this option when registering. | Body |
| The shuttle service is free of charge! | Body |
Duration of the trip from the airport to Monte Bello Estate and the hotels: Approximately 20 minutes | Body |
| Car Rental: | Body |
| Renting a car from Bram Fisher International Airport at your own expense is also an option. | Body |